Facility Officer

Purpose of the Job

• A facility officer is a key staff who helps to organize the daily operations of the school, paying special attention to the premises on which the school is located, and its environs.
• To make sure the buildings and grounds are maintained in line to school’s set schedules.
• Scheduling repairs, renovation projects and safety inspections.
• To maintain the buildings and grounds of the school and overseeing the upkeep of equipment and supplies. 

What do you have to achieve?

• Ensure all assets are maintained to the highest standards.
• Draw up scheduled preventive maintenance of asset that need to be periodically maintained. 
• Track and maintain a comprehensive database of all maintenance.
• Track and maintain a spreadsheet of all faults, location, resolution, cost implications, service provider, cause of damage, e.g., wear & tear, carelessness, accident, etc.
• Track maintain update a spreadsheet of all maintenance service providers.
• Keep a monthly log of diesel usage.
• Daily walk through of the school premises and report all faults.
• To ensure that faults are recorded, and repairs are carried out effectively.
• Ensure that safety procedures in the school are kept.

Key Tasks:

• Manage the overall services provided within the school
• Use best business practices to manage and reduce operational costs
• Keep the surrounding grounds properly cared for 
• Manage the maintenance of the building by performing repairs or contracting maintenance services as needed.
• Working with external providers, supervising and ensuring their work is of acceptable standard. 
• Track building upkeep as well as anticipated long- and short-term improvements and maintenance
• Working closely with the School Head, Deputy and Administrative officer. 
• Replenishing consumables, confirming cost periodically
• Contribute to school development plan, including costing.
• Managing the school purchasing and use of fuel, such as diesel, petrol, PHCN credit, etc.
• All jobs undertaken, supplies bought must have a receipt. 
• Ensure the school environment is clean, safe and welcoming always.
• Any other duties requested by the School Head & Deputy